Force Outlook to Communicate Directly With the Server When Performing a Search

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Occasionally Outlook indexes do not remain up to date after a re indexing operation.

One option is to remove the local Outlook index and force Outlook to communicate directly with the server when performing a search.

Special Notes:

  • With no local index, searches will be slower, but usually not by much.
  • If you are off-line when performing searches in outlook, a message will appear indicating the server is unavailable, after which outlook will initiate a local search of your Outlook files, this search will take noticeably longer as it will search each outlook item, not the index file.
  • If you use Windows search outside of Outlook, Outlook items will not be within those results.


Disabling the local index for Outlook

Launch Outlook

From the main menu select the FILE tab

From the left pane menu select OPTIONS

In options window select SEARCH

In the sources section click the INDEXING OPTIONS button

From the indexing options window

Select the MODIFY button

In the Indexed Locations windows find the entry for Microsoft Outlook

Remove the check mark from Microsoft Outlook

Click OK

Close all remaining windows

Close outlook

Re-Open outlook and perform a search.

Your searches within Outlook should now only use the server based index files to find your outlook items.


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Warning: Some of these discussions have steps that can result in application failures and data loss.  It cannot be stressed enough – you must always have a full data backup prior to performing any changes or updates to your computing environment.  If you have any questions or are not qualified to work on the equipment – hire a trusted IT service provider.
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